Job Title:  Division Executive Administrator

As the Division Executive Administrator you will perform advanced administrative and project related activities to support the General Manager of the Aerospace & Defense Division.

How You Will Make An Impact:

• Manage global travel arrangements including preparing detailed itineraries
• Draft confidential reports, correspondence, and agendas; prepare materials and presentations for executive meetings.  Maintain documents in Microsoft Office One Note.
• Create and/or edit professional Power Point presentations.
• Act as gatekeeper to GM’s schedule and calendar managing requests from key stakeholders
• Manage all logistics and travel arrangements for large offsite meetings.  Negotiate contracts for meeting space, hotel accommodations, dinners, special events and utilize authority to approve expenses and offsite event contracts
• Schedule on site and virtual video conference meetings with Microsoft Teams
• Anticipate questions, issues, and potential conflicts; use initiative to answer routine inquires, and refers matters to other experts when appropriate
• Organize large Division team gatherings including the group Sales and Strategy meetings
• Provide additional support to the Division Controller, VP Sales and HR Director on an ad hoc basis

What You Will Bring To The Role:

• Bachelors degree required
• Minimum 10+ years of experience supporting senior executives for a global and public company
• Demonstrated executive presence, confidence, and composure
• Ability to maintain confidentiality with tact and diplomacy
• Ability to perform multi-task and prioritize work while meeting aggressive deadlines
• Strong attention to detail and accuracy
• Advanced level of proficiency with Microsoft Outlook, Word, Excel, and PowerPoint
• Technically savvy with Microsoft Office 365 applications such as SharePoint, Teams and One Note
• Minimal travel may be required (up to 10%)