Job Title:  Accounting Specialist

The Accounting Specialist's primary purpose is supporting the General Accounting, Accounts Payable and Accounts Receivable functions for both Rotron and PDT.  This includes managing outgoing payments, including processing invoices, verifying expenses, and making timely payments to vendors. This also includes processing customer invoices, preparing weekly collections reports and supporting the clerical needs of the general accounting function.  This position is responsible for maintaining financial records, and ensuring compliance with company policies and procedures. 

How You Will Make an Impact

• Accounts Payable Invoice processing: Receiving, sorting, and processing invoices and expense reports for payment. This often includes performing a "three-way match" to verify that an invoice matches a purchase order and the record of goods received.
• Payment preparation: Preparing and scheduling payments to vendors and suppliers via various methods, such as checks, ACH, or wire transfers.
• Reconciliation: Reconciling vendor statements, investigating, and resolving any discrepancies or outstanding balances, reconciling general accounting and cash receipts statements.
• Vendor management: Acting as the primary contact for vendors regarding payment inquiries and account status.
• Record-keeping: Maintaining accurate and organized financial records, including invoices, payment documentation, and expense reports, for auditing and tax purposes.
• Compliance and reporting: Ensuring compliance with company policies, financial regulations, and tax requirements (e.g., 1099 reporting). This also involves assisting with month-end and year-end closing procedures.
• Accounts Receivable Invoice processing: Assisting the Accounts Receivable team in the processing of customer invoices, including filing and mailing.
• Accounts Receivable Payment Reports: Assisting the Accounts Receivable team in preparing the weekly cash reports.
• General Accounting:  Clerical tasks as needed.
• Communication: Communicating effectively with both internal departments (e.g., purchasing) and external vendors to resolve any billing issues. 

What You Will Bring to the Role

• A high school diploma is required with an associate’s degree in business or related field preferred.
• At least three years of experience accounts payable, bookkeeping or a related financial role is required.
• Excellent organizational skills and attention to detail.
• Excellent written and verbal communication skills.
• Ability to communicate with vendors and colleagues in a courteous manner.
• Proficient with Microsoft Office Suite or similar software.
• Ability to keep information confidential.
• Ability to exercise integrity and discretion.
• Ability to remain professional in tense situations.

• Oracle experience a plus
• Strong verbal communication skills
• Assertiveness
• Effective and professional telephone skills
• Ability to handle multiple priorities

Physical Requirements

• Prolonged periods of sitting and working on a computer