Job Title:  Payroll & Tax Specialist

Reporting to the Director of Accounting, this role is responsible for supporting the global payroll, sales tax and cash reporting and other accounting needs as required. This role is responsible for managing payroll processes, ensuring accurate and timely employee payments, and maintaining compliance with tax and labor regulations. This role involves handling sensitive financial data, processing payroll, and supporting HR functions related to compensation.  This role is responsible for managing cash transactions, reconciling accounts, and generating accurate cash reports. As Tax Specialist you are responsible for Canadian and US State tax filings.  You will be responsible for preparing returns and ensuring regulatory adherence.

Responsibilities:

• Processing bi-weekly payroll for employees, including calculating wages, deductions, benefits, and taxes at federal, provincial, and local levels.
• Review and verify timesheets, hours worked, and overtime to ensure accuracy in payroll calculations and resolving payroll-related issues.
• Ensure compliance with payroll laws, regulations, and company policies; prepare and file tax reports.
• Maintain employee payroll records, including updates for new hires, terminations, salary changes, and benefit enrollments.
• Manage payroll software (ADP), troubleshoot issues, and generate reports for budgeting and auditing purposes.
• Respond to employee inquiries regarding pay, deductions, and garnishments.
• Month end reconciliation of payroll related accounts.
• Processing year end payroll activities, including T4’s and other year end forms.
• Prepare monthly payroll accruals including (but not limited to) payroll, benefits, and vacation.
• Calculation and monthly reconciliation of employee commission plans.  Distribution of employee commission statements to relevant stakeholders.
• Collaborate with HR on benefits administration and reconciliation and posting monthly benefits invoice.
• Manage sales tax accounts, including registrations, accruals, and reconciliations, while collaborating with accounting, legal, and sales teams on compliance matters. 
• Timely submission of sales tax returns for Canada, US, UK and Germany based on scheduled due dates.
• Month end reconciliation of various sales tax accounts.
• Assist in state tax audits by compiling documentation, responding to authority inquiries, and resolving discrepancies to avoid penalties.
• Daily and/or weekly cash reporting.
• Month end reconciliation of all bank accounts in multiple currencies.
• Support for internal and external audit requests.
• Other ad hoc requests as required.

Requirements:

• Post secondary degree in Accounting, Finance, Business Administration, or a related field preferred. PCP certification preferred.
• Minimum 3 years of experience in payroll processing and/or sales tax accounting.
• Experience with payroll software (ADP).
• Strong Excel skills (i.e. pivot tables; xlookup/vlookup, sumif, etc.).
• Excellent planning and organizational skills.
• High attention to detail and the ability to manage multiple competing priorities.
• Strong team player with a commitment to providing exceptional internal and external customer service.

Virtek encourages applications from all qualified candidates. Accommodations are available upon request.  Should you need an accomodation at any stage of the recruitment process please contact us at 519-746-7190 ext. 202.

Virtek Vision international is a high technology company based in Waterloo, Ontario. We are the world’s leader in providing laser and vision-based projection and inspection solutions. Virtek has a dominant product position in the aerospace, prefabricated construction and industrial fabrication markets.

Virtek’s solutions support manufacturers world-wide in a variety of specialized industries to assist with assembly processes. Our solutions project laser light onto a 3D work surface with high accuracy, speed, and precision for applications such as composite fiber ply layup, paint masking, placement of components or materials, quality inspection and reverse engineering.

For more information, please visit http://www.virtekvision.com or https://www.youtube.com/user/virtekvision

In 2024, Virtek was acquired by AMETEK, Inc., a leading global provider of industrial technology solutions.