Job Title:  Bid Coordinator

The Programme and Bid Coordinator plays a pivotal role in managing bid submissions and supporting programme delivery within AMETEK Airtechnology. This position ensures that all bids are prepared to the highest standard, project and bid deadlines are met, and programme governance processes are adhered to. The role requires strong organisational skills, attention to detail, and the ability to collaborate across multiple departments including engineering, operations, finance, purchasing, and quality.

Responsibilities Section:

• Bid Management
• Coordinate the end-to-end Non-Recurring Effort (NRE) bid process, from opportunity identification to submission.
• Be the Programmes liaison with Business Development for Standard (SQ) and Non-Standard Quotations (NSQ) that require re-industrialisation.
• Review client documentation (RFPs, RFQs) and ensure compliance with requirements.
• Prepare and organise bid documents, including technical and commercial content.
• Maintain and update bid library, templates, and model responses.
• Support Business Development in facilitating bid reviews, gate meetings, and sign-off sessions.
• Liaise with internal stakeholders (engineering, operations, purchasing, finance) to gather accurate data for NRE cost estimates and compliance matrices.

Programme Coordination

• Support programme planning and execution, including scheduling and milestone tracking.
• Be the advocate for adherence to Project Management and Engineering policies within the Programmes department and continually find areas for process improvement.
• Compile and present the monthly Resource Usage report for all of engineering and programmes using the tools provided.
• Manage the Programme Review documentation and all subsequent actions through the business.
• Assist in developing and maintaining project management plans (PMP) and work breakdown structures.
• Monitor progress against programme objectives and report variances through a monthly review.
• Coordinate risk and opportunity registers, ensuring proactive management.
• Facilitate communication between project teams and external stakeholders.

Governance & Compliance

• Ensure adherence to internal gate review processes and quality standards by being an independent reviewer of gateway documentation.
• Track and document lessons learned for continuous improvement.
• Maintain accurate records of bid and programme documentation for audit purposes alongside the Business Development Team.
• This role reports into the Senior Programmes Manager within AMETEK Sunbury’s Programmes department.

Skills & Competencies

• Project Management: Ability to plan, organise, and monitor bid and programme activities.
• Attention to Detail: Meticulous approach to compliance and documentation control.
• Communication: Strong written and verbal skills for liaising with internal teams and clients.
• Collaboration: Effective teamwork across multiple functions.
• Technical Awareness: Understanding of manufacturing processes and engineering principles.
• IT Proficiency: Skilled in Microsoft Office Suite, SharePoint, Online Project Management Software, ERP systems (e.g. SAP or NAV) and bid management tools.

Requirements section:

• Bachelor’s degree in Business, Engineering, or related field or associated 5+ years experience in these fields
• Minimum 2–3 years’ experience in bid coordination or project support within a manufacturing environment.
• Familiarity with tendering processes and programme governance frameworks.
• APMP certification (desirable).
• Familiarity with web based project management tools such as WRIKE or Monday.com (desirable)