Job Title: Purchasing Assistant
Subotica, RS, 240000
Reporting to the Purchasing Manager, the Purchasing Assistant supports the procurement team by managing administrative tasks, coordinating with suppliers, and ensuring timely delivery of goods and services. This role contributes to cost optimization and compliance with company purchasing policies.
Responsibilities:
The Purchasing Assistant is responsible for:
- Request for quotation for all commodities
- Prepare and issue RFQs to approved suppliers for all required materials, components, and services
- Analyze supplier quotations for cost, quality, lead time, and compliance with specifications.
- Follow up of Engineering Change
- Ensure suppliers are informed of design changes and updated specifications promptly
- Track the impact of changes on cost, delivery schedules, and inventory.
- Maintain accurate records of purchases, pricing, and other important data.
- Update procurement databases and ERP systems to ensure data integrity and traceability.
- Archive documentation for audits and compliance purposes
- Ensure compliance with company procurement policies and procedures
- Conduct supplier evaluations and ensure they meet quality and sustainability criteria.
- Support internal audits and implement corrective actions when necessary.
- Communicate with suppliers to confirm order details, delivery schedules, and resolve issues.
- Confirm order details, delivery schedules, and shipping instructions with suppliers.
- Act as the primary point of contact for resolving discrepancies, delays, or quality issues.
- Build strong relationships with suppliers to foster collaboration and reliability.
- Prepare reports on purchasing activities, costs, and supplier performance.
- Generate regular reports on purchasing activities, cost trends, and supplier performance metrics.
- Provide insights for cost reduction opportunities and process improvements.
Requirements:
- Education & Experience:
- Bachelor’s degree in Business Administration, Supply Chain Management
- Previous experience in purchasing or administrative support
- Minimum 3 years of experience
- Professionnal knowledge & abilities:
- Proficiency in MS Office (Excel, Word), ERP systems knowledge preferred
- Strong organizational skills, attention to detail, ability to multitask, and excellent communication skills.
- English required; additional languages are an asset.
- Analytical thinking and problem-solving.
- Time management and ability to work under pressure.
About Us:
CAMECA is a world leading supplier of microanalytical and metrology instrumentation for research and process control. Our instruments measure elemental and isotopic composition in materials down to atomic resolution and equip government and university labs as well as high-tech industrial companies around the world. CAMECA is also at the forefront of ion and electron source technology with TES - Polygon Physics, the most compact ECR source in the world.