Job Title:  Staff Accountant

The Staff Accountant / Accounts Payable professional is responsible for managing full-cycle accounts payable while supporting general ledger accounting, fixed asset accounting, and close activities. This role ensures accurate financial reporting, timely vendor payments, and compliance with GAAP and company policies. The position requires strong attention to detail, analytical skills, and the ability to work effectively in a fast-paced environment. Approximately 60% of the role focuses on Accounts Payable and 40% on General Ledger and accounting activities, including limited fixed asset support.

Key Responsibilities

Accounts Payable

• Process, review, and verify supplier invoices for accuracy, completeness, and proper authorization in accordance with Company Delegation & Limit of Authority (DLA)
• Perform three-way matching of purchase orders, receiving documentation, and invoices
• Code invoices accurately to the general ledger and obtain required approvals
• Research and resolve invoice discrepancies with suppliers, Purchasing, and Receiving departments
• Monitor invoices for proper tax treatment; maintain tax tracking schedules for Vertex reporting
• Prepare and process debit memos for supplier returns and adjustments
• Enter invoices, debit memos, stop payments, reissues, and cancellations into the ERP system (Oracle)
• Assist with weekly payment runs and reconcile payments with Corporate Treasury
• Reconcile supplier statements and investigate discrepancies
• Maintain organized electronic and hard-copy supplier files
• Review and resolve “received not vouchered” items on a regular basis
• Assist with month-end accounts payable accruals

General Ledger, Fixed Assets & Accounting

• Prepare and post journal entries including accruals, reclassifications, depreciation, and adjustments
• Perform monthly balance sheet account reconciliations and resolve variances in a timely manner
• Support month-end, quarter-end, and year-end close processes
• Maintain and reconcile general ledger accounts in compliance with GAAP
• Support fixed asset accounting by recording asset additions, disposals, transfers, and depreciation
• Maintain fixed asset schedules and reconcile fixed asset subledger to the general ledger
• Assist with physical asset inventory tracking and audit support, as needed
• Prepare and analyze financial reports, including balance sheets and income statements
• Analyze accounts activity, trends, and variances to support financial accuracy
• Assist with budgeting and forecasting through expense and cost analysis
• Support internal and external audits by preparing schedules, reconciliations, and documentation
• Utilize ERP systems and Microsoft Excel to manage and analyze financial data

Limited Payroll & Administrative Support (As Assigned)

• Prepare and post payroll-related journal entries provided by Corporate Payroll
• Maintain payroll accounting documentation for audit and reconciliation purposes
• Count, journalize, and process petty cash reimbursements
• Prepare required monthly operational or compliance reports (e.g., M-3 Census)
• Perform other related duties and projects as assigned.

Education & Experience

• Bachelor’s degree in Accounting, Finance, or Business preferred
• 3–5 years of accounting experience with a strong focus on Accounts Payable
• Prior experience with general ledger accounting and month-end close activities
• Exposure to fixed asset accounting preferred

Skills & Qualifications

• Strong knowledge of accounts payable processes and general ledger accounting
• Working knowledge of GAAP, including fixed asset capitalization and depreciation concepts
• Experience with accounting ERP systems; Oracle preferred
• Intermediate to advanced Excel skills (e.g., pivot tables, formulas, lookups)
• Excellent attention to detail and organizational skills
• Strong analytical and problem-solving abilities
• Ability to work independently and collaboratively in a high-volume, deadline-driven environment
• Professional communication skills when working with vendors and internal teams
• High level of integrity, discretion, and confidentiality