Job Title:  FMH Accounts Payable Specialist 1

Position Summary
The Accounts Payable Specialist will be a memember of the finance team and responsible for the processing of accounts payable.  The position will also support with general accounting as well as be cross-trained to support the department. 

Duties and Responsibilities
Using a Pitney Bowes Postage Machine, post mark outgoing facility mail.  Sort and distribute incoming mail to various departments.  Fund postage and call machine service as needed.  
Sort, review and verify incoming supplier invoices.
Account code/obtain approvals per Company DLA (Delegation & Limit of Authority) for non-purchase order invoice expenses.
Verify quantity received/purchase order price on 3-way match invoices.
Research and resolve any invoice discrepancies with Suppliers, Receiving and Purchasing Departments.
Monitor invoices for sales tax exemption/taxable status.  Maintain tax spreadsheet for Vertex tax reporting.
Research/Prepare debit memos for returns to supplier.
Enter invoices/debits in Company ERP system (Oracle).
Issue electronic stop pay form to Corporate.  Process stop payment/re-issues or cancellation of invoices in ERP system.
Process electronic Call Back form for supplier ACH/Wire set-up per Company Policy.
Assist with the weekly payment process/reconcile with Corporate Treasury Department.
Print weekly payment registers from the Corp. Webseries system.
Process electronic Supplier Maintenance forms for Supplier adds/changes to VP of Finance.
Maintain hard copy supplier files.
Review received not vouchered reports monthly for outstanding receipts.
Reconcile supplier statements, researching and correcting discrepancies.
Assist in month end Accounts Payable closing accruals.
Report on-line M-3 Monthly Census requirements.
Download Bi-Weekly ADP payroll general ledger. Prepare & upload journal entry into ERP System.
Print payroll registers.
Prepare/reconcile/report Bi-Weekly payroll funding to Corporate Payroll Department. 
Prepare monthly payroll accrual/upload journal entry into ERP System.
Track monthly payroll hours in excel spreadsheet and distribute to the Manager of Operations.  
Count/journalize and process petty cash reimbursement monthly.
Track payroll contributions and process for payment quarterly.
Assist with internal/external audits.
Performs other related duties as required.  Complies with company policies, rules and regulations.  

Education/Experience
High school diploma: Business or Accounting degree preferred.
3 to 5 years General Accounting/Accounts Payable experience.

Skills/Requirements
Knowledge of general/accounts payable procedures.
Knowledge of relevant accounting ERP systems. Preferably Oracle.
Proficient in data entry.
Knowledge of Microsoft Excel and Microsoft Office.
General math skills
Must be reliable and extremely trustworthy. 
Possess strong organization, time management, analytical and problem-solving skills.
Ability to interact with employees and suppliers in a professional manner.
Ability to work independently/with a team in a fast-paced, high volume environment with emphasis on accuracy and timeliness.
Maintain confidentiality of organizational information.  

Physical Requirements
Prolonged periods sitting at a desk, working on a computer.