Job Title:  Accounts Payable Administrator

The Accounts Payable Administrator plays a key role in performing accounting and clerical duties related to the efficient maintenance and processing of accounts payable transactions. This person is responsible for processing vendor invoices, reconciling vendor statements, auditing, and processing travel and entertainment expense reports.

What you will do:

• Complete payments and control expenses by receiving, processing, verifying, and reconciling invoices
• Reconcile processed work by verifying entries and comparing system reports to balances
• Verify actual receipt of invoiced items and prepare invoice deduction notices as necessary
• Process vendor invoices for payment and charge expenses to accounts and cost centers by analyzing invoice/expense reports
• Ensure accuracy and timeliness of processes and payments
• Review invoices for accuracy and work to resolve discrepancies
• Answer all vendor inquiries
• Analyze vendor accounts and negotiate extended terms and/or extended payments with our vendors
• Prepare payment register and generate wire payment requests to pay our vendors
• Print all accounts payable reports and maintain all accounts payable files
• Prepare analysis of accounts, as required
• Assist in monthly closings
• Assist with accounts receivable and special projects, as necessary

What we are looking for:

• Associate’s degree (A.A.) or equivalent from two-year college or technical school; At least 5 years of related experience and/or training; or equivalent combination of education and experience
• High level of problem-solving skills in a fast-paced working environment
• Ability to communicate in English both verbally and written; strong communication and customer service skills
• Proven proficiency in Microsoft Excel
• Computer software proficiency
• High attention to detail and possesses excellent organizational and writing skills
• Strong analytical skills in basic accounts payable and accounting policy
• Proven ability to work independently as well as collaborate with a team, prioritize, and meet deadlines, and handle multiple responsibilities effectively
• Meets deadlines and conveys report progress, issues, and matters that require a higher level of input in decision
• Trustworthy, reliable, and able to effectively perform with limited direct supervision

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