Job Title:  HR Administrator

At Abaco Systems we're looking for an organised and proactive HR Administrator to join our Human Resources team within the Aerospace & Defence sector.  This role provides essential administrative support across all HR activities, including maintaining accurate employee records, managing our HR system (Cascade and SuccessFactors), and assisting with recruitment and onboarding. You’ll play a key part in ensuring our processes run smoothly and our people receive excellent support.

The Role:

• Maintain accurate and confidential employee records: including contracts, right-to-work documents, changes to terms, and leaver documentation.
• Enter and ensure data integrity within the HRIS : create and update employee profiles, organisational changes, absence and reporting fields; run routine audits and correct discrepancies.
• Administer onboarding and offboarding processes: prepare offers and contracts, pre-employment checks, induction schedules, new starter documentation, probation tracking, and stay/exit documentation.
• Provide first-line HR support to employees and managers: handling queries on policies, absence, holiday, benefits, and HRIS use, escalating to HR Director as needed.
• Take an active role in recruitment administration: draft and post job adverts, liaise with agencies, schedule interviews, manage candidate communications, track feedback, and prepare offer paperwork.
• Assist hiring managers throughout the recruitment process: ensuring a positive candidate experience and timely communication.
• Support payroll: collating and validating monthly changes (new starters, leavers, absence, overtime/allowances), liaising with Finance/Payroll to meet deadlines.
• Maintain HR templates, and forms: ensure compliance with GDPR and company record retention policies.
• Coordinate mandatory training and policy acknowledgements: track completion and follow up with non-compliance.
• Arrange HR meetings and hearings: (e.g., probation reviews, ER investigations), including room bookings, document packs, minutes, and follow-up actions.
• Support HR projects and continuous improvement initiatives
• Other HR activities as deemed reasonable

Desired Qualifications and Experience:

• Proven administrative experience within a fast-paced environment.
• Experience supporting recruitment activities and candidate co-ordination (preferable).
• Hands-on experience with HRIS (Cascade/SuccessFactors) and Microsoft 365 (Outlook, Word, Excel, Teams).
• Previous HR experience
• Strong attention to detail, accuracy, and confidentiality.
• Excellent written and verbal communication skills; professional email and document drafting.
• Organised and proactive, able to manage multiple priorities and deadlines.
• Numerate with good Excel skills (data entry, lookups/filters, basic charts).
• Customer-focused approach with the ability to build effective
• CIPD level 3 preferred

Benefits:

You’ll receive benefits including a competitive pension scheme, 25 days annual leave, Health and Life Assurance.   You’ll also have access to additional benefits such as an employee assistance programme, Cycle2work and employee discounts.

GDPR:

By applying for this position, you acknowledge that your personal data will be processed in accordance with AMETEK/Abaco Data Protection Policy. We will use your information solely for recruitment purposes and will not share it with third parties without your consent. Your data will be stored securely and retained only as long as necessary for the recruitment process. You have the right to access, rectify, or delete your personal data at any time. For more information on how we handle your data, please refer to our Privacy Policy.

Security clearance:

Please be aware that many roles working for Abaco Systems will be subject to security and export control restrictions. All roles are therefore subject to candidates being able to meet BPSS level pre-employment screening criteria. In some roles you may also need to have or be able to achieve full SC level security clearance without restrictions. Security and export control requirements mean that factors including your nationality, any other nationalities you have or have previously held, your place of birth and your employment and residency status may limit those roles you can perform for the organisation. For more information and guidance about security requirements visit: https://www.gov.uk/government/publications/united-kingdom-security-vetting-clearance-levels