Job Title:  Executive Assistant

Job overview:

We are seeking an accomplished, highly skilled, and proactive Executive Assistant to provide exceptional support to our VP/GM. This role requires someone who excels in intricate planning, overseeing complex logistics, has event planning instincts and expresses extremely strong written and oral communication skills.

Your overall impact:

• Reduce the administrative burden on executives by performing core tasks including calendar, travel, expenses, and overseeing/supporting event coordination and meeting planning.
• Lead and oversee event coordination, directly managing an Events Coordinator to support company wide in person meetings and large events
• Travel to local meeting sites and personally direct activities at special functions; have responsibilities for coordinating major communication events.
• Improve executive and team performance by making suggestions to improve processes, time management, prioritization, delegation and organization.
• Act as the point of contact with internal/external stakeholders as an important ambassador of our company.
• Create communication documents for internal and external use.
• Partner with the VP/GM and other Division Staff to support special projects and requests and streamline weekly and monthly reporting.
• Your impact more specifically aligned with our company values:
• Deliver Results: Lead coordination efforts for meetings and major company events, providing seamless logistical and strategic support. Act as a critical communication conduit, effectively interfacing with internal and external stakeholders. Collaborate closely with VP/GM and Division Staff to spearhead special projects, providing strategic input and driving results. Personally manage activities at strategic meetings and events, coordinating major communication efforts at high-profile functions.
• Act Boldly: Address complex, undefined problems with creative solutions, demonstrating advanced conceptual thinking and decision-making capabilities. Exercise autonomy in determining methods and techniques to achieve results with minimal guidance.
• Seek Context: Initiate and establish formal networks across departments and external organizations, proactively seeking information to guide your priorities. Influence diverse stakeholders and audiences through effective communication strategies.
• Succeed Together: Foster collaboration by regularly engaging with management across various functional areas, balancing departmental goals with the broader organizational vision. Promote and enhance team collaboration, ensuring alignment with overall company objectives.
• Cultivate Trust: Build a transparent culture, ensuring team members are well-informed and can rely on you.

Qualifications:

• A minimum of 7-10 years of executive-level support experience, demonstrating mastery in managing complex responsibilities.
• A minimum of 3 years event planning experience supporting large corporate events, board meetings, offsites, etc.
• Exceptional organizational and time management skills, with a demonstrated ability to manage details meticulously.
• High integrity with a strong respect for confidentiality and discretion.
• Outstanding interpersonal communication skills across various mediums (in-person, email, Teams, and phone).
• Autonomous and self-motivated, capable of executing tasks with minimal oversight.
• Positive, proactive attitude with a passion for supporting executive leadership and contributing to organizational success.
• Experience in a dynamic, fast-paced environment

Bonus points if you have:

• Experience supporting a VP/GM of a public company
• Expertise in event and meeting planning.
• Proven experience supporting multiple executives, demonstrating flexibility and adaptability.
• Familiarity with Concur or similar travel/expense management systems.