Job Title:  Virtual events specialist

Role Summary 

The Virtual Events Specialist is responsible for organizing, coordinating, and executing virtual events across global markets and multiple time zones. This includes public NPI (New Product Introduction) webinars, global webinars, live virtual events, and recorded digital sessions. Acting as the central connector between regional teams, program managers, and the production team, this role ensures seamless planning, technical readiness, and flawless execution. The specialist also manages project timelines, event materials, communication flows, and postevent performance reporting, continuously identifying improvements to deliver industryleading virtual experiences. 

Key Responsibilities 

• Projectmanage the full lifecycle of virtual events, from initial planning through postevent debriefs. 

• Coordinate global webinars, NPI events, live and recorded virtual events across multiple time zones and regional teams. 

• Build, maintain, and communicate an uptodate global virtual event calendar. 

• Ensure all event logistics and assets (presentations, demos, scripts, speaker briefs, dry runs) are delivered on time. 

• Conduct technical platform setup, including registration pages, email sequences, reminder flows, and event automation. 

• Host or support live events by managing presenters, monitoring chats, ensuring smooth transitions, and responding to realtime issues. 

• Guarantee flawless execution through rehearsals, technical tests, and contingency planning. 

• Implement and track event performance metrics, including registration, attendance, retention, engagement, and followup actions. 

• Produce postevent reports with key takeaways, learnings, and recommendations for continuous improvement. 

• Maintain scalable documentation, templates, checklists, and operational playbooks for event consistency and efficiency. 

 
Qualifications 

• 2+ years of experience in virtual event management, event planning, or production (required). 

• Familiarity with virtual event platforms (Zoom, Teams, WebEx, ON24, GoToWebinar, etc.) (required). 

• Ability to quickly grasp technical concepts and communicate them clearly. 

• Strong projectmanagement and organizational skills, able to manage multiple events simultaneously. 

• Excellent English communication skills (written and verbal). 

• Customercentric mindset with strong professionalism during live event execution. 

• Comfortable working in a fastpaced, deadlinedriven environment with changing priorities. 

• Detailoriented with a commitment to operational excellence. 

Ideal Candidate Attributes 

• Highly organized, selfmotivated, and able to work independently with minimal supervision. 

• Strong followthrough and ownership over event success. 

• Comfortable coordinating teams and speakers across multiple time zones and cultural contexts. 

• Calm, solutionsoriented, and resourceful under pressure during live events. 

• Passionate about delivering highquality virtual experiences and continuously improving processes. 

• Analytical mindset with the ability to extract insights and identify ways to improve future events.