Job Title:  Tax Coordinator

Job Classification:           Administrative Support

Business Title:                 Tax Coordinator

Position Summary: 

The Tax Department Coordinator is responsible for supporting the Corporate Tax Department in the area of tax processing, general administrative duties, and other projects as assigned.

Position Responsibilities include (but are not limited to) the following:

Responsible for the day-to-day planning, problem solving and execution of the following duties:

• Provide tax accounting, clerical and administrative support to the tax department in a manner that optimizes efficiency, resources and client satisfaction.
• Review, code and process payment via checks, ACH and wire transfers for tax department.
• Prepare deposits and related JEs.
• Generate intercompany invoices to allocate expenses.
• Open and distribute mail.
• Sort, track and handle correspondence (both mail and email).
• Assist in organizational/record keeping tasks.
• Assist with requesting and reconciliation of monthly customer statements from vendors
• Maintain sales and use tax calendar to meet filing deadlines
• Process (type, proof and mail) various types of documents, including letters and general correspondence.
• Provide information with respect to the annual report filings for all legal entities.
• Respond to inquiries made by taxing authorities with respect to returns filed and tax paid.
• Assist in special projects as assigned.

Education/Experience:

• 3-5 years of experience in an Administrative support role, preferably in Accounting or Tax department
• Prior experience in a Public Accounting firm or other professional services firm is a plus.
• 1-2 years of experience in the income tax, sales tax or accounting fields is preferred
• Bachelor’s degree preferred
• Intermediate to advanced Microsoft Word and Excel skills

Other Skills, Abilities, and Competencies:

• Must be highly motivated individual with high level of initiative and an attitude of willingness to learn and conceptualize quickly.  Ability to operate with a sense of urgency.
• Strong verbal and written communication skills; and excellent interpersonal skills with the ability to provide superior customer service and maintain cooperative working relationships, one-on-one or in group settings.
• Ability to work in an empowered team environment, including the ability to effectively communicate, share information, resolve issues, and give and receive both positive and negative feedback in a respectful and professional manner.
• Strong organizational and time management skills with the ability to multi-task and work autonomously or with a team.
• Strong attention to detail and deadlines.
• Ability to exercise strict confidentiality.

Supervisory Responsibilities:  N/A

Travel:  N/A

OTHER QUALIFICATIONS: 

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions of this position.  The responsibilities and qualifications listed herein are representative of the knowledge, skill, and/or ability required to perform the essential functions.

WORK ENVIRONMENT

This job operates in a professional office environment and is regularly exposed to moderate noise and lighting associated with a business office.  This role routinely uses standard office equipment such as laptop computers and smartphones phones, photocopiers, and filing cabinets.

PHYSICAL DEMANDS

While performing the duties of this job, the employee is frequently required to talk and hear.  The employee is occasionally required to stand; walk; sit; use hands or fingers, handle or feel objects, tools, or controls.  The employee must occasionally lift or move up to 10 pounds. Specific vision abilities required by the job include close vision, distance vision, color vision, peripheral vision, depth perception and the ability to adjust focus.

OTHER DUTIES

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.