Job Title:  Accounts Receivable Administrator

Business Title:

Accounts Receivable Administraor

Job Title:

Administrator II

Department:

SSC Accounting

Position Summary:  

This position will have a broad range of technical, day-to-day finance/accounting and project-based responsibilities primarily around accounts receivables. All duties will be performed in a fast-paced, multi-tasking and flexible environment

Essential Duties and Responsibilities:

• Answer calls from customers and follow-up on all customer account inquiries.
• Process customer payments and/or record customer transactions.
• Generate Customer Credit Term Analysis Reports including D&B reports.
• Bi-weekly accounts receivable activity and collection action plans for +90 day accounts.
• Assist with achieving working capital and days sales outstanding goal.
• Generate approved customer credit memos.
• Pulling out bank report payments and posting to the customer accounts.
• Process credit card payments if needed.
• Send statements to customers and copies of the invoices upon their request.
• Setting up new customers in the system.
• Assisting customer and customer service team for any A/R related issues.
• Daily release of transactions to General Ledger and Reconciliation if needed.
• Keeps accurate records in a very organized structure.
• Maintains effective internal controls to ensure protection of assets and an accurate reporting of financial position. 
• Maintain and update procedures.
• Ensure compliance with all policies and procedures.
• Assist with internal and external audit requests.
• Other duties as assigned

Education:

• High School diploma required.
• Bachelor’s Degree in Accounting, Finance or related discipline preferred

Experience:

0-2 Years' experience in an Accounts Payable role

Qualifications:

• Proven team player who has demonstrated capabilities in the following areas:  excellent communication, presentation, and interpersonal skills, well developed problem-solving skills; solid organizational skills; and the demonstrated ability to be self-directed and effectively relate to all levels of an organization
• Attention to detail, accuracy is imperative
• Excellent oral and written communication skills
• Excellent organizational and analytical skills
• Ability to be an effective team member
• Proven business partnership skills with the demonstrated ability to work in a matrixed organizational environment
• Must be able to manage a high volume of transactions and prioritize work to meet the growing demands of the business
• Ability to work well under pressure, multi task and meet deadlines
• The right candidate will be ambitious, flexible and have a desire to learn and grow professionally
• Computer skills to include Word, Excel, PowerPoint and Hyperion Enterprise are a plus
• Ability to handle confidential information in a discreet, professional manner
• Work hours must be flexible, and overtime will be required to meet the demands of the position
• Aerospace industry experience is a plus
• Must be able to proficiently write, read and speak English
• Must have the ability to clearly and concisely communicate in English

Direct Reports:

None

Typical Working Conditions:

• Work will be conducted mostly indoors whether in an office type environment or in a “shop” type environment.
• Exposure to heat or cold will mostly be limited to when walking from one building to another or if bay doors have been open to allow for shipping and receiving activities. The use of PPE such as safety glasses and safety toed shoes are required in designated working areas.
• Overtime may be necessary to support business needs.

Essential Physical Tasks:

Must be performed with or without reasonable accommodation.

• Regularly required to sit or stand, walk, bend and reach with hands and arms
• Regular use of hands/fingers for handling, holding, grasping and typing on a computer keyboard
• The Accounting Department is located on the second floor; therefore, employees are required to go up and down the stairs
• The employee must frequently lift and/or move up to 10 pounds
• Specific vision abilities required by this job include close vision, distance vision, color vision, peripheral vision, depth perception, and ability to adjust focus