Job Title:  Accounts Payable Administrator

As an Accounts Payable Administrator you will have a broad range of technical, day-to-day finance/accounting and project-based responsibilities primarily around accounts payable. All duties will be performed in a fast-paced, multi-tasking and flexible environment.

Responsibilities:

The Accounts Payable Administrator will:

• Process all AP invoices in a three-way match manner
• Sort invoices based on purchase order or no purchase order
• Review invoices received for approvals and obtain approvals when necessary
• Enter all invoices in the Accounting system
• Match payment advice with documentation prior to check run
• Prepare check run and send to AP/AR Manager at applicable base business
• Respond to all Accounts Payable inquiries using a decision tree for escalation as needed
• Audits A/P invoices biannually to ensure no duplicate payments were made
• Review vendor payment files to ensure credit memo’s are applied
• Matches invoices and checks against check run to ensure accuracy
• Sorts all paid invoices and files by batch number
• Maintains files by posting all unpaid and paid disbursement document (invoices, check request)
• Reconcile payable reports each month to confirm that all amounts paid were accurate
• Assist on month-end closing (reconcile A/P, run A/P related reports, month end accruals)
• Other duties as assigned.

Requirements:

Accounts Payable Administrator Requirements:

• 2+ years’ experience in an Accounts Payable role
• High School diploma required.
• Bachelor’s Degree in Accounting, Finance or related discipline preferred
• Proven team player who has demonstrated capabilities in the following areas: excellent communication, presentation and interpersonal skills, well developed problem-solving skills, solid organisational skills and the demonstrated ability to be self-directed and effectively relate to all levels of an organisation
• Attention to detail, accuracy is imperative
• Excellent oral and written communication skills
• Excellent organisational and analytical skills
• Ability to be an effective team member
• Proven business partnership skills with the demonstrated ability to work in a matrixed organisational environment
• Must be able to manage a high volume of transactions and prioritise work to meet the growing demands of the business
• Ability to work well under pressure, multi task and meet deadlines
• The right candidate will be ambitious, flexible and have a desire to learn and grow professionally
• Computer skills to include Word, Excel, PowerPoint and Hyperion Enterprise are a plus
• Ability to handle confidential information in a discreet, professional manner
• Work hours must be flexible and overtime will be required to meet the demands of the position
• Aerospace industry experience is a plus
• Must be able to proficiently write, read and speak English
• Must have the ability to clearly and concisely communicate in English